Clients & accounts
Bookers, passengers, billing contacts, contract rates and every past job, on one account.
Every booking.
One system.
Chauffeur dispatch software for UK operators. Quote it, dispatch it, drive it, invoice it: one live record from first enquiry to money in the bank.Built in Manchester and run on live chauffeur work every day. More than 5,000 jobs have gone through Kairo so far.
Questions? Call 0161 524 6855
One booking, from enquiry to invoice.
A two-minute walkthrough with captions and no sound, recorded on a demo account with made-up data.From first enquiry to payment recorded.
A flight lands early and Kairo already knows. The board updates, the driver is told, the passenger page moves, and the invoice still matches the job. Nobody re-keys anything.Turn an enquiry into a complete, priced journey.
Enter the route, passenger and vehicle class once. Kairo applies the account rate and sends a branded quote the client can accept in one tap.
And behind every job
Fleet & intelligence
Vehicles, drivers, partner cover and the revenue, margin and utilisation numbers behind them.
Two apps. One live operation.
Kairo Operator runs the office. Kairo Driver keeps every journey moving from the same live job.Kairo Operator
Run the operation.
Review work, dispatch drivers and keep clients, fleet and billing connected away from the desk.
Explore Operator App
Kairo Driver
Keep every journey moving.
Briefs, navigation, status and proof for airport, corporate, event, multi-stop and as-directed work.
Explore Driver App
Works with the tools around your operation.
Maps and navigation, the mailbox you already use, WhatsApp and SMS, card payments, accounts and expenses. Kairo plugs into them rather than replacing them.
Google MapsRoutes and timings
WazeDriver navigation
GmailEnquiries in, quotes out
WhatsAppPassenger and driver messages
SMSTexts via Twilio
StripeCard payments
XeroInvoices and payments syncedBuilt around the way chauffeur companies actually run.
Real early starts, airport changes, driver cover, account work and month-end billing. Not a generic taxi workflow with a new coat of paint.The dispatcher who's always got your phone.
Forward a screenshot of a booking from your inbox or another system and Kairo Agent drafts it, matched to the right client, ready for your one-tap confirm. Ask it who's on today, move a job, or send a customer their confirmation, all from the same WhatsApp thread you already use.
- Screenshot to booking
- Forward a screenshot; it comes back as a booking draft matched to the right client.
- Confirm-gated changes
- Every amend, cancel or driver assignment previews first and waits for your YES.
- Included on Scale
- £79 a month on Starter and Growth with a 14-day add-on trial, added from Settings whenever you're ready. Scale includes it.
- You:
who's on today?
- Kairo Agent:
6 jobs. Calder Capital 05:30 to T1, Northbridge 07:00, Redfern 09:00 as directed, Ashton Legal 11:00, Marcus Bellingham 11:45. One still needs a driver.
- You: A forwarded email from Isabelle Redmond, subject "Car Monday evening", asking for a car on Monday the 24th at 7.45pm from Wilmslow to Manchester. Screenshot · forwarded from your inbox
- Kairo Agent:
That's a new booking for Calder Capital. I've drafted it:
- Pickup
- Mon 24 Aug, 19:45 · Wilmslow SK9 1DR
- Drop-off
- Stock Exchange Hotel, Manchester M2 1DW
- Class
- Executive · 1 passenger
- Fare
- £130.00
Reply YES to confirm or NO to cancel.
- You:
YES
- Kairo Agent:
Booked. It's on the board and the client has their confirmation.
Pricing that follows the fleet, not every login.
Starter covers up to 5 vehicles, Growth up to 20 and Scale has no limit. Drivers and clients are unlimited on every plan, and annual billing saves 20%.Monthly billing selected. Prices are billed monthly.
Starter
£99/month
Up to 5 vehicles
Billed monthly
2 office seats included
Plan includes
- Unlimited drivers + clients
- Job management + calendar
- Quoting + invoicing
- Flight tracking
- Driver mobile app
- Live GPS tracking
- AI dispatch suggestions
- Stripe payment links
- Smart notifications
- Email support
Growth
£199/month
6–20 vehicles
Most 6–20 vehicle operators start here.
Billed monthly
5 office seats included
Plan includes
- Everything in Starter
- Client portal
- Partner marketplace (coming soon)
- Gmail auto-booking
- Expense tracking
- Bank feed + statement import
- Advanced analytics
- Event intelligence
- Email drafts + templates (sending in private beta)
- Contract management
- Google review requests
- Win-back sequences (coming soon)
- Driver rota + gap analysis
Scale
£349/month
20+ vehicles
Billed monthly
15 office seats included
Plan includes
- Everything in Growth
- Kairo Agent on WhatsApp included
- Xero auto-sync (QuickBooks coming soon)
- AI assistant
- White-label client portal
- Custom email sender domain
- Lead intake API + n8n events
Need more office access?Each plan includes the seats shown above. Add only what you need.
£15 per seat/month30 days free · no card required · cancel any time
Kairo Engine Ltd is not VAT registered, so no VAT is added to these prices. If that changes we will give 30 days' notice.
Switching from another dispatch system?
Start the free trial and send us an export from your current system. We import your bookings, clients, drivers and vehicles for free.
Want the rest done for you? Managed Launch is a one-off £495 and includes:
- Rate cards rebuilt and checked against your real jobs
- A parallel live week before your old system is switched off
- A written launch guarantee with an agreed date
Questions operators ask.
Straight answers on setup, drivers, pricing, accounting and where your data lives.Kairo is dispatch software built for UK chauffeur companies. It is made in Manchester and runs live chauffeur work every day. Quotes, bookings, dispatch, the driver app, passenger updates, invoicing, partner work and analytics all run from one record per job, so nothing is typed twice.
Starter is £99, Growth £199 and Scale £349 a month, or 20% less on annual billing. No VAT is added because Kairo Engine Ltd is not VAT registered. Plans follow fleet size: Starter covers up to 5 vehicles, Growth up to 20 and Scale has no vehicle limit. Drivers and clients are unlimited on every plan.
Send us an export from your current system and we import your bookings, clients, drivers and vehicles for free during your trial. You can also use the CSV and Excel importer yourself and be live the same day. Managed Launch (£495) comes with a written fourteen-day guarantee from the point your data and access are handed over, and includes a week running alongside your current system before it is switched off.
Yes. Drivers use the Kairo Driver app on iPhone or Android to receive jobs, navigate and update status, and those updates flow straight back to the office. Driver logins are unlimited on every plan.
Yes. Invoices and payments sync to Xero automatically on the Scale plan, and every plan can export invoices. QuickBooks is coming soon. If your accountant uses something else, tell us during setup.
Pass a job to a partner operator and it stays on your board as covered rather than unassigned. Record the partner cost against the job to review its contribution. Missing costs remain incomplete.
Core tenant data is stored in Frankfurt, EU, in Supabase Postgres with row-level tenant isolation and encryption at rest. Some processors run outside the EU; the full list and regions are on the sub-processors page. Security controls and UK GDPR responsibilities are listed on the security and legal pages. Every operator's workspace is isolated: no other operator can see your jobs, clients, rates or finances.
Only for extra office logins. Starter includes 2, Growth 5 and Scale 15, and further seats are £15 a month. Drivers and clients are never charged for.
Run the next journey, and the whole company behind it, from one system.
30 days free. No card required. Cancel any time. Questions? Call 0161 524 6855.