Creating and sending quotes

Send professional quotes to clients and convert them to bookings with one click.

Go to Quotes and click "New quote".

Client details — Select an existing client or enter new contact details.

Journey details — Add the pickup, drop-off, date, time, and vehicle class.

Pricing — Enter the fare manually or let KAIRO calculate it from your tariff rates. Add extras (Meet & Greet, waiting time, etc.).

Notes — Add any terms or special conditions.

Preview — Check how the quote looks before sending.

Click "Send" to email the quote to the client. The quote includes:

Your company branding and logo

Journey details and pricing

A link for the client to accept online

Your payment terms

Draft — Not yet sent

Sent — Emailed to the client

Accepted — Client accepted (auto-creates a booking)

Rejected — Client declined

Expired — Quote validity period passed

Set a default validity period in Settings (e.g., 7 days).

Duplicate quotes for similar journeys to save time.

Track quote conversion rate in Analytics.

Was this helpful?

Still need help?